Guys;
I just got off with Butch (Track Manager @ Speedworld), and they are VERY willing to work with us to get this going, and make it happen.
They highly reccomend a SUNDAY as these events like this type (from past history/experience) will have the best turnout.
He also reccomended that we setup the event to be a MOPAR only show/shine/drags, thus allowing the expenses to be soaked up quickly and have a really nice turn out.. (I agree with him)
We would partner with them on the event, and they would like 25% up front.
Estimated costs are - $4000-4200, inclusive of everything (rental, insurance, employees, etc..)
Charge a spectator fee of around $15
Charge a racer fee of around $25-30
If wanted to put together a purse for bracket racing then setup
a purse fee of $20-40, that all money goes into for "winnings, trophies, etc", plus that covers setting up a BRACKET Staging Lane only.
Essentially they share all the profits of the event with the club, so for instance, lets say we take in $10,000 (racers, spectators, etc..), take the base fee off of $4200 (approx), leaves $5800.00, they will split that in half with the club.
The also mentioned that we come up with some sponsors of the event, have a title sponsor, etc... to come up with door prizes for the spectators, etc.
The only thing they ask is that ANY media (online, print, etc..) they they are allowed to proof it first.
They will also advertise some for the event, as they have regular newsletters, and adds in autotrader, etc.. and if we print up posters they will hand them out at the gates weeks prior to the event, to draw attention, etc..
Something that is big... there are NO SURPRISE fees.. or we forgot to charge you this... everything is up front, on paper, etc..
So far, all events of this nature have been a huge success at the track.